What is a Subpoena?

Introduction to Subpoenas

A subpoena is a written order of the court requiring information on a particular topic. Information is provided in writing or in person at a deposition, hearing, or trial. It is important to read the entire subpoena to understand what is being asked of you. If you need help to understand what the subpoena is requesting, you can always contact the attorney who issued it to understand.

Types of Subpoenas and Who Can Issue Them

Parties in the lawsuit or government officials can issue subpoenas in civil cases. For example, the Attorney General can issue a subpoena for records when it is investigating a company. When the Attorney General issues a subpoena, it does not necessarily mean there is an underlying lawsuit.

Legal Framework Governing Subpoenas

Subpoenas in civil lawsuits are governed by Civ. R. 45, which states, in the relevant part:

Every subpoena shall do all the following:
1. State the name of the court from which it is issued, the title of the action, and the case number
2. Command each person to whom it is directed, at a time and place specified in the subpoena, to:
  1. Attend and give testimony at a trial or hearing at any place within this state;
  2. Attend and give testimony at a deposition in the county where the deponent resides, works or transacts business in person, or at such other convenient place as is fixed by an order of court;
  3. Produce documents, electronically stored information, or tangible things at a trial, hearing or deposition;
  4. Produce and permit inspection and copy of any designated documents or electronically stored information that are in the possession, custody, or control of the person;
  5. Produce and permit inspection and copying, testing, or sampling of any tangible things that are in the possession, custody, or control of the person; or
  6. Permit entry upon designated land or other property that is in the possession or control of the person for the purposes described in Civ.R. 24(A)(3).

The rule clarifies that a subpoena is only issued to a non-party to the litigation.

Subpoena in a civil action

When a subpoena is issued in a civil action, it must be served (aka shared) with all the parties named in the litigation. This avoids “surprises” or one party gathering information without notice of the other party.

How Can a Subpoena be Served

A subpoena is served by a sheriff, bailiff, coroner, clerk of court, constable, process server, or any attorney at law as long as they are 18 years or older! A subpoena is served many ways. These include hand delivering, reading it to the person or leaving it at their usual residence. They can also send a subpoena via certified mail (signature required) or express mail when a return receipt is required.

Responding to a Subpoena

A person responding to the subpoena for records must only produce them in the usual manner they are maintained. When only electronically maintained, there is no requirement to print. If the documents requested would cause the respondent an undue burden or expense, the respondent may ask the court for a protective order explaining their burden and expense. If good cause is shown, the Court may limit documentation to be produced or excuse the party from responding entirely.